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co-Editor

How to Use co-Editor

Everything you need to know to write, edit, and export long documents with AI assistance

1

Getting Started

Get up and running with co-Editor in under a minute. Sign in with your Google account, and you'll land in the editor with a blank document ready to go.

co-Editor
GSign in with Google
1. Click "Login" in the top-right corner
2. Sign in with Google
3. Your first document is created automatically
4. Start typing — everything saves automatically
TipAll your documents are auto-saved to the cloud. No need to press Ctrl+S.
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2

Editor Basics

co-Editor features a clean, distraction-free editor with full rich-text formatting. The toolbar at the top gives you access to all formatting options.

BIUH1H2•1.
My Document
Bold text example
Regular paragraph with italic words
• First item
• Second item
Headings: Choose from H1, H2, or H3 for document structure
Text styles: Bold, italic, underline, and strikethrough
Lists: Bullet lists and numbered lists
Media: Insert images via drag & drop, paste, or the toolbar button
Links: Highlight text and click the link button to add URLs
TipUse Ctrl+B for bold, Ctrl+I for italic, and Ctrl+U for underline.
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3

AI Text Editing

Select any passage of text to open the AI editing popup. Choose from preset actions or type a custom instruction. The AI will process your text and show the result with a green highlight so you can review changes.

The quick brown fox jumps
Rewrite
Expand
Shorten
Fix
A swift russet fox leaps gracefully
1. Select text in the editor
2. Click an AI action: Rewrite, Expand, Shorten, or Fix Grammar
3. Or type your own custom instruction
4. Review the changes highlighted in green
5. Continue editing — the highlight fades after a few seconds
TipYou can undo any AI edit with Ctrl+Z just like a normal edit.
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4

AI Chat Assistant

Open the chat sidebar to have a conversation with AI about your document. The assistant can read your entire document, answer questions, suggest improvements, and even make direct edits.

Summarize this document
This document covers three main topics...
1. Click the chat icon in the top-right to open the sidebar
2. Type your question or instruction
3. The AI reads your document and responds
4. Ask follow-up questions to refine the result
5. The agent can edit your document directly when asked
TipTry asking "Summarize this document" or "Fix all grammar mistakes" for powerful document-wide edits.
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5

Import & Export

Bring in your existing work or take your finished documents wherever you need them. co-Editor supports importing from DOCX and Markdown files, and exporting to multiple formats.

Export as...
PDFPrint-ready
DOCXEditable
HTMLWeb
MDMarkdown
Import: Click the import button in the sidebar to upload DOCX or MD files
Export to PDF: File в†' Export в†' PDF for print-ready documents
Export to DOCX: File в†' Export в†' DOCX for Microsoft Word compatibility
Export to Markdown: File в†' Export в†' MD for developers and plain text
Export to TXT: File в†' Export в†' TXT for raw text content
TipPDF export preserves all your formatting including headings, lists, and images.
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6

Folders & Organization

Keep your documents organized with a folder system similar to a file explorer. Create nested folders, move documents between them, and quickly find what you need.

📁 My Project
📄 Introduction
📄 Chapter 1
📁 Research
📄 Notes
📄 Standalone Doc
1. Click "New folder" in the sidebar to create a folder
2. Drag documents into folders to organize them
3. Use nested folders for complex projects
4. Right-click to rename or delete folders
5. Use the search bar at the top to find any document
TipUse the search bar to instantly find documents by title — it searches across all folders.
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7

Settings & Plans

Manage your profile, view usage statistics, and upgrade your plan from the profile page. co-Editor offers Free, Pro, and Unlimited plans to match your needs.

1. Click your avatar in the header в†' Settings
2. View your profile info and usage statistics
3. Go to the Subscription tab to see available plans
4. Upgrade to Pro or Unlimited for more AI requests
5. Track your monthly AI usage in real-time
TipThe Free plan includes 20 AI requests per month. Upgrade to Pro for 350 requests and unlimited documents.
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8

Keyboard Shortcuts

Speed up your workflow with keyboard shortcuts. co-Editor supports all standard text editing shortcuts plus extras for formatting and navigation.

Ctrl+BBold
Ctrl+IItalic
Ctrl+UUnderline
Ctrl+ZUndo
Ctrl+Shift+ZRedo
Ctrl+ASelect all
Ctrl+KInsert link
Ctrl+Shift+7Numbered list
Ctrl+Shift+8Bullet list
TabIncrease indent
Shift+TabDecrease indent
TipMost shortcuts work the same on Mac — just replace Ctrl with Cmd.
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9

AI Features Overview

co-Editor integrates AI deeply into your writing workflow. Beyond text editing and chat, you can use voice input, web search, and document-wide operations to supercharge your productivity.

Voice Input: Click the microphone icon in the chat to dictate messages in 30+ languages
Web Search: The AI chat can search the web to find facts, references, and up-to-date information
Document-wide Edits: Ask the AI to fix grammar, improve tone, or restructure your entire document at once
Context-aware: The AI reads your full document so its suggestions are always relevant
Multiple Models: co-Editor uses Claude Sonnet 4 with Gemini Flash fallback for reliable AI responses
TipUse voice input for brainstorming sessions — it's faster than typing and the AI can refine your dictated text.
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10

Export Options

Export your documents to the format that fits your needs. Each format preserves different aspects of your document, so choose based on how you plan to use the file.

PDF: Best for sharing and printing — preserves all formatting, images, and layout exactly as you see it
DOCX: Best for editing in Microsoft Word or Google Docs — maintains headings, lists, and text styles
HTML: Best for web publishing — outputs clean HTML with all formatting preserved
Markdown: Best for developers and technical writing — converts to clean Markdown syntax
TXT: Best for plain text needs — strips all formatting, keeps only the text content
TipPDF is the safest choice if you want the document to look the same everywhere.
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11

Collaboration Tips

Working with long documents requires good organization. Here are proven strategies to keep your documents manageable and your workflow efficient.

Use headings (H1, H2, H3) to create clear document structure — it helps both you and the AI navigate
Break long documents into sections using headings before asking AI for edits
Use folders to organize related documents — for example, one folder per project or chapter
Export regularly as backup — use DOCX for editable backups or PDF for final versions
Use the AI chat to get summaries of long documents before making changes
TipDocuments with clear headings get better AI suggestions because the AI understands the document structure.
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